Is your filing system based on paper stuffed inside manila folders stuffed inside filing cabinets that line your office, hallways, reception area, and storage rooms? If so, there’s a more secure, cost-effective, and fast way to manage your critical business documents.
Here’s how to improve consistency, security, and access while saving time – regardless of what business you’re in.
Document imaging and document management software allows you to convert your paper files into electronic files and then manage them without the need for paper. Using a dedicated scanner or copier, you convert your paper document into a digital document that is then easily managed in a computerized filing system – and can be set up just like your current filing cabinets. Fax, email, and print (if you need to) any file right from you desktop.
Here’s how your business benefits: cost savings, security, access, consistency, and increased opportunity.
There are three well-documented return on investment measures for electronic document management: save time, no more lost documents, and more usable office space.
If you’re not taking data security seriously, you should be. Threats from outside (competition, identity thieves) and inside (disgruntled employees, employee theft) threaten the integrity and value of your most important information. Not to mention that paper files can be left and then viewed by those who shouldn’t have access to those files. Document Management systems can provide several layers of security:
If you’d like to allow your employees to work remotely, paper files are a serious roadblock. A document management system allows:
Companies think their document handling processes are just fine without a computerized system. They’re usually wrong. One benefit that matters more to larger companies is that a document management system will enforce consistency to the degree you want it. Different departments may have different approval processes – but once those are defined, that system will make sure they are followed. No longer will consistency in filing, naming conventions, and workflow suffer as you add new employees or cover for vacationing staff.
Imagine how much more productive you and your employees can be. Improved compliance, better focus and productivity, and more effective use of space are only scratching the surface of how improved management of your office files can make your business better.
Are you ready to become more productive with document management?
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