Your Office Is Probably Wasting $500/Month on Printing and You Don't Even Know It
- Joe DiMarino
- 3 days ago
- 2 min read
Nobody in your office knows what printing costs per month. That's exactly the problem.
Why Unmanaged Printing Is an Invisible Budget Leak
Printing is one of the most undermanaged expenses in any office. Most businesses in Washington DC, Maryland, and Northern Virginia buy toner when it runs out, call for repairs when something breaks, and assume the costs are just part of doing business. They're not. They're a symptom of an unmanaged print environment.
Without visibility into your print environment, you're likely overspending on:
Toner: incorrect cartridges, premature replacements, and consumer-brand pricing
Paper: no controls on color vs. black-and-white printing
Devices: too many printers running for too few people
Repairs: reactive service instead of proactive maintenance
The Numbers Most Businesses Miss
The actual cost per printed page in an unmanaged office is often 2 to 3 times higher than what a managed print agreement would cost. Gartner estimates companies spend 1 to 3% of annual revenue on printing. For a $2 million business, that's up to $60,000 per year.
Managed Print Services (MPS) consolidates your print environment under one contract, which typically includes:
Automatic toner replenishment before you run out
Proactive device monitoring and remote diagnostics
Predictable cost-per-page billing with no surprise invoices
Fleet optimization to right-size your devices
Start With a Free Print Audit
Any qualified managed print services provider should offer a free print audit. The audit reveals how many pages you print per month, which devices are underutilized, your actual cost per page broken down by color and monochrome, and where consolidation or replacement makes financial sense. Armed with that data, you can make an informed decision rather than assuming the status quo is good enough.
Ready to take the next step? MP Copiers offers free print assessments for businesses across the DC metro area. We show you exactly where your money is going and build a plan to reduce it, without disrupting your workflow.
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